The modern safety leader seeks proactive—but also practical—processes and tools that can systematically improve safety.
This kind of safety management system improves the employee experience and it helps to enhance the lives of all workers in the organization, keeping them safe and as healthy as possible.
There’s a great deal of factors to evaluate when you’re seeking or selecting a safety management system. We know this is true, so here are 10 things a top-notch safety management system should help you with:
1. Finding proactive ways to minimize risk
A safety management system can help you know what to do today to prevent injuries tomorrow.
Predictive analytics, for example, can help you know the path to proactively identify or spot specific risks—rather than always “just” reacting or responding to issues as they arise.
In other words, instead of responding to what’s happened in the past, safety leaders should have the tools to anticipate and forecast issues. That way, you can implement change to prevent and eliminate these risks, whenever possible.
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2. Identifying specific corrective actions you can take
It’s true that corrective actions are going to be most effective when they utilize timely and accurate data. Your safety management system should help you collect and then generate these corrective actions. Ideally, that will include specific and relevant issues you can address. That can include data based on inspections, specific safety activities, trainings, near-misses, or even incidents.
3. Streamlining your compliance
Safety management systems can streamline all forms of compliance—from record-keeping to reporting and beyond. The best systems make spreadsheets a thing of the past for safety leaders! Recordables and reportables can now be automatically categorized to generate OSHA logs, too, so be sure you’re program is equipped to help you automate tasks wherever possible.
4. Being knowledgeable about job sites/locations and various projects
A safety management system should be able to help with comprehensive reporting. It should also give you the ability to drill down and see data specific to each project or every job site (or a number of other variables relevant to your organization).
Both perspectives tell you actionable information about what’s going on in the company, and in turn, that helps you tailor safety activities to be as relevant as possible to improving safety. That’s a win-win!
5. Becoming more organized around safety
With all the paperwork and moving parts, by nature, managing safety activities can become complicated and things tend to get unorganized.
Modern safety management systems change that, allowing you to:
- Work or updated forms or reports from anywhere (both management and workers)
- Keep digital copies of always up-to-date SDS and safety procedure binders so you don’t have to worry about manually tracking employee training progress again
- Have 24/7 access to audits, which can also easily be tracked and monitored
- Monitor and track incident reporting—throughout the entire process
- Track and organize all trainings and qualifications
6. Improving employee engagement
So many leaders are talking about employee engagement…very few are taking action. Your safety management system should help you to take meaningful action to improve the employee experience.
How so? To start, you want to have the tools to ensure your people are highly engaged and have a sense of security, ownership, camaraderie and excitement for what you are about.
7. Sharing more than “just” the safety metrics
A safety management system should deliver a report or some form of insights that can be shared with others in the company. That helps them understand more about what you’re doing…and it also gets everyone on the same page about the “why” behind the actions you’re taking.
Ideally, the dashboard or report that’s generated should contain eye-catching information to help people see the most important points. Said another way, your system can and should display the numbers, but it should also display the results with more context and more of the story behind the figures.
8. Having a more effective way of reporting incidents
Look for a safety management system that gives you a simple and reliable way to record, report, and minimize safety incidents—in the field and in the office.
Giving workers this kind of mobility, no matter where they are, will reduce total time from incident to resolution. And, if every worker you want has the capacity to report incidents, you’ll compile better data to boost your safety efforts.
It will also most likely reduce the impact of workers’ comp claims. And, if workers are equipped with a guided way to report incidents, it also ensures compliance with OSHA regulation. Last but not least: remember that this timely, objective, accurate data can be used to draw conclusions so you can improve safety processes, training relevance, and more.
9. Having more time to focus on talent development
A strong safety management system will help you become more organized and will make sure no ball is ever dropped, but it also should be saving you time each and every day.
With less time spent on compliance and related paperwork, spreadsheets, compiling data or reports, you can spend more time with your people. That might be in the field, in the office, or it might mean more time is spent on mentoring or coaching. An effective safety management system means major time savings, but it also means greater peace of mind!
10. Showing the ROI of your safety activities
Be sure your safety management system shows you the return on your safety investments. This could be related to costs avoided, at a minimum, but you should also have access to the short-term and long-term ROI, and the direct and indirect costs of injuries avoided.
iReportSource: Easy-to-Use Safety Management Software
iReportSource is reimagining safety and health for modern companies. The real value of our solution is not the software itself, but how well it helps you do your job and achieve your goals. Engineer a safer workplace with iReportSource: Learn more today.