4 Ways to Continually Improve Workplace Safety

how to continually improve your workplace safety

Imagine this: you’re about to walk into the boardroom to present the latest numbers on safety and costs avoided for a monumental project. The project is one of the biggest your company’s ever taken on.  Do you have confidence in doing so? Are you able to share the story, backed by numbers, of how your safety culture is making a difference in terms of the ROI of the project?  With iReportSource’s dashboard, the answer is yes.  You can pull up data, including costs avoided, in seconds, making sure you are fully prepared in any meeting to share the real impact your safety culture is making on the business. You can even drill down and look at total safety costs for specific groups of reports, including first report of injury, auto-accident, property damage, theft, third party and DOT. As described, you can see the costs that were avoided by reporting near miss, site inspections, safety suggestions, behavior observations, and more.  Part of your job is about continually improving workplace safety. Another responsibility you have is making sure those improvements are visible in your organization. Keeping that top of mind, here are a four key ways to make sure that happens:

1. Quickly respond to any and all incidents

The reality is that one of the most effective ways to really improve safety is to learn from incidents or near misses. That certainly doesn’t mean you want them to occur, but what it does mean is that you need to have a foolproof way of capturing all the information you can if an incident happens.  First, make sure everyone knows just how important it is to be timely when someone claims to have been injured. Have a process that ensures you take statements from the worker and any witness…as soon as you can.  Take photos, record video, and get as much information as possible during those initial minutes or hours. Use a tool like iReportSource that gives workers the ability to capture these kinds of key details, right in the moment.  Next, be sure everyone sees value in treating each and every claim as in internal investigation. The mindset should be, “What evidence can we collect to help us make sure this doesn’t happen again?”  The focus isn’t on whether or not the injury is what someone says it is, and it’s not about starting to point blame or to draw conclusions about what might have gone wrong. It’s all about evidence-collecting, immediately, so you can eventually uncover root cause and make changes to meaningfully improve safety.

iReportSource is a complete Safety Management Software that can help you save time, reduce risk, and improve employee safety.


2. Make sure your incident and injury reporting process is as consistent as possible

The time is now, before an incident or near miss happens, to make sure your entire incident and injury reporting process is as clear and consistent as possible. Remember that being prepared for an incident to occur doesn’t make it more likely to happen!   The more consistent your entire process is, the more efficient, fair and the more accountability you tend to have. It’s also one of the top ways to be able to manage how safety is perceived in your company, if an incident were to occur. The first part of that process, as described, should be making sure people investigate the issue at-hand immediately.  The more consistent this series of steps can be, the more successful you will be in your ability to uncover root cause and to make changes to improve safety. Not only that, this kind of consistent process will also help you when it comes to handling the claim.

3. Save time where you can 

Being able to have actionable (safety) data at your fingertips is important so that you can show the value, ROI, and impact safety is having on a day-to-day basis.  At the same time, we know how safety leaders have traditionally spent hours and hours compiling data, with good intentions to put it to use. After taking the time to compile that data (and often that’s from various sources!), then it’s time to try to sort and work with that data. Many times, you may feel like by the time you get around to using your safety data, it’s almost outdated.  With a tool like iReportSource, you can save time and spend less time “in the weeds” with your data. Instead, you can spend more time making strategic, data-driven choices and decisions. Said another way, effective tools ought to give you real-time performance dashboards that tell you about the state of your safety program. In turn, that provides you with the data to make decisions, right when needed. It also gives you the information you need to get others’ buy-in, right when they need to hear the data-backed rationale.   For example, imagine you need to make decisions around where employees could use more training. It’s hard to know where the highest risk areas are for your business, in recent months, without the data to inform you. With iReportSource’s dashboard, you can see the top causes for corrective actions in real-time. Let’s say you then see several corrective actions regarding a similar risk.  In this case, you can hone in on that, and make choices to eliminate that risk quickly and efficiently.

4. Share the state of safety in your organization

You’re on a mission to improve safety in your organization, but do other departments know all that you’re doing to improve safety and the bottom line?   Can they see the ROI of safety? Or do they know just how many safety trainings have occurred in recent months?  Or maybe you’d just like them to stay aware of all your cost savings… Other leaders in your organization can’t always value safety as much as they should if you aren’t letting them know all you’re doing to improve safety and reduce costs. A simple way to start sharing more about the state of safety is iReportSource’s analytics dashboard. It’s a valuable, visual report that can show others in the company just how many safety-related activities are going on. It can also quickly show them how much safety is positively impacting the bottom line. Whatever dashboard you use, be sure that anyone—from upper management to HR to safety—has quick access to your report. In iReportSource, this kind of access and collaboration is possible. Not only are you improving how you communicate the value of safety, you’re also being transparent about what’s happening in the organization. Companies that are focused on continuous improvement will embrace this kind of information-sharing.

Continually Improve Workplace Safety With iReportSource

We help safety programs by saving time and money. With our tools—including our analytics dashboard—you can efficiently manage every aspect of your safety program.  

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